HOTEL ACCOMMODATION FOR INDIVIDUAL PARTICIPANTS
A number of hotel rooms at preferential rates in different price categories has been reserved in Milan and surrounding areas for ESTRO 38.
All hotels are well connected by public transportation to the Congress Venue.
Due to limited room availability in Milan, it is advised that you make your reservation as early as possible in order to have the best choice of available hotels. Hotel accommodation is subject to availability and will be allocated on a first come, first served basis.
Please ensure your hotel reservation is made by 06th April, 2019 as after this date, no room availability can be guaranteed.
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Please read carefully Mico dmc’s payment and cancellation information below before booking.
Prepayment of the total amount due for the accommodation cost (city tax included) is requested upon confirmation of booking. Payments can be finalised by credit card or by bank transfer up until 06th April, 2019 at the latest. MiCo dmc will issue an invoice and a voucher will be sent out as confirmation.
Changes and Cancellation
Any change or cancellation of the hotel reservation must be sent in writing to MiCo dmc (by email to ESTRO2019.firstname.lastname@example.org ). In case of cancellation, MiCo dmc will apply the following cancellation policy:
- Up to and including 24th January 2019: MiCo dmc will refund you the amount already paid for the stay, minus an administrative fee of Euro 20,00.
- From 25th January to 25th March 2019 inclusive: MiCo dmc will keep one night accommodation as cancellation fee and the remaining amount will be refunded.
- From 26th March 2019: No refund is possible, including for changes, no shows and reduction of stay duration.
- In case of no shows, rooms will be released the following day at 09:00, and the accommodation will not be refunded.
- Reimbursements will be settled within 60 days after the congress.